The OHS Pipe Organ Database

We are happy that you are interested in adding photographs to our Pipe Organ Database. Photographs of buildings that house organs, of rooms or spaces as a whole, of cases, or of consoles, pipes, and chests are all welcomed. In short—we publish photographs of all aspects of pipe organs. For examples of our current photograph holdings, visit our Recently Added Photographs page or use our Photo Search form.

Required Information

When you send us a photograph, you must include the following information:

  • The Organ ID number for the Database entry that describes the instrument
  • The first and last name of the photographer (or description of the source for archival photographs, postcards, etc.)
  • The date the photograph was made.
  • A short description of the subject (Console, Great pipework, Builder's nameplate, etc.). This will appear as the title of the photograph on some of our pages.

Types of Digital Images

As you prepare to send us your digital images, please keep these distinctions in mind.

  • Digital Photographs. These are photographs taken with digital cameras.
  • Scanned Photographs. Scans should be made directly from existing photographic prints or negatives where possible, because the quality will be much better that way. If that is not possible, it is acceptable to send us scans of published images such as those in organ dedication booklets.
  • Documents. Scans or digital photographs of documents, whether they contain photographs or not, should be submitted as documents, not as photographs. This includes such items as organ dedication booklets, printed advertisements, notices posted on consoles, correspondence, drawings, contracts and all similar items. Please visit our Documents Upload page for details.

Photograph Sources

  • You should submit only those photographs that you have made, or those that you have permission from the owner to send us.
  • We will not accept photographs you have taken from other websites, even if you do have permission. It is the responsibility of the owners of those sites to send us their photographs.
  • We will not accept photographs scanned from copyrighted publications. We will, however, accept scans from archival publications when no other photograph is available or possible. Usually this is the case only in instances where an organ has been destroyed or its appearance has changed dramatically. It is your responsibility to notify the owner of the photograph in such instances that you have sent it to us.

Photograph Quality

We want to present both the organ and your photography with the best possible images, and you can help us achieve that goal by observing these pointers.

  • General Photography Guidelines. Please review your photographs or digital scans for clarity and good lighting before you send them to us. We frequently receive photographs that appear better on smart phone viewports than they do on larger monitors. If you have the option, look at your images on more than one screen before you send them to us.
  • Dimensions. We will display your photographs with a maximum width or height of 1200 pixels, whichever is greater. You will help us considerably if you are able to resize your images before you send them to us.
  • File Size. We can accept a maximum file size of 3MB through our Upload form. If you cannot reduce the file size, please send your image files as e-mail attachments.
  • File Types. We can accept only JPEG or PNG image files for display.

How to Send Photos

  • Upload Photos. This is the best way for you to send us your photographs, and the one we prefer you to use. If you know the ID number of the Organ, you can access the Photo Upload form using the simple form below.

  • Send Photos via Email. Photos can be sent as attachments to photos@pipeorgandatabase.org if you include all the required information listed above.

Publication Rights

  • When you send us a photograph, you grant us permission to use it on the OHS Pipe Organ Database website or for OHS to publish it on its other websites.
  • We do not publish photographs from other sources unless you can assure us you have explicit permission to send them to us for publication. We expect the same attention to courtesy and legal requirements from people who see photographs on our website.
  • Photographs published on our website are not available for commercial use. We do grant permission for educational use when application for such use is made to OHS via e-mail to database@pipeorgandatabase.org.