The OHS Pipe Organ Database

We are happy you want to add a stoplist to our online catalog of pipe organs in North America. This page is meant to get you started in the process, with a few hints to make your way easier. If you have not sent us a stoplist before, you will find some helpful information on the Stoplist Introduction page as well.

Please remember that each time an organ is substantively changed, we need a new data entry page. We hyperlink all the entries for the separate phases of the organ's life, so we can make everything clear as we track the history of a specific organ. Stoplist, photographs and searchable details are all in their proper places.

To help us achieve our goal of consistent accuracy in our entries, be sure that you are entering the stoplist for the organ at this point in its life. If it has been changed over the years, you can help us in two ways: first, use our search forms to be sure we have another entry for each phase in the organ's life. If we don't, you can add that entry yourself; there's a form for that accessible from the home page. Second, after you're sure we have all the separate entries we need, submit separate stoplists for the individual entries. That way, everyone knows the details that make up the organ's history.

Finally, if you want to send us corrections for a stoplist already in the database, please do not use this form. Instead of doing that, just send details about the needed corrections in an email to stoplists@pipeorgandatabase.org.

Stoplist Formatting

To help us with consistency in our stoplists, please keep these things in mind when you prepare a stoplist to send us.

  • Please put the name of the city or town and the name of the state in the first line. Because we do have international site visitors, avoid using two-letter US Postal Service abbreviations.
  • Please identify the institution in which the organ is located on the second line.
  • Follow that with a blank line, then the builder's name, and the opus number and date the organ was built.
  • Do note that this form is for stoplists, not long comments or paragraphs. Long comments will extend beyond the limits of the screen and will not be legible.
  • Please be sure that your stoplist is carefully created with both stop name and pitch levels aligned in neat columns for each of reading. It will be necessary to use the space bar, not the tab key, to accomplish this is you are sending us a plain text file.

Stoplist File Formats

We will accept stoplists for publication on the OHS Pipe Organ Database web site in only three different file formats. We impose this restriction on you only because we want everything we have here to be accessible to anyone with internet access, regardless of the software that is installed on the computer they are using at the time. Before you send us a digital file containing a stoplist, make sure that it is in one of these formats:

  • Plain text (TXT) files have an advantage in that we can display them directly on the page of information about an organ. However, they must be produced with the careful formatting outlined above.
  • PDF documentswill be accepted, but we cannot display them directly on the details pages of this web site. We will include links to such files on those pages instead. We do not have any formatting restrictions for PDF documents,
  • We will accept image files (JPEG or PNG formats only) as digital scans of printed stoplists, but it is much better to scan printed documents as PDF files. Most desktop scanners and apps for tablets and smart phones can produce PDF files of printed stoplists with very good resolution, and we encourage you to investigate doing so with your equipment.

Please note that we will specifically not accept documents in MS-Word formats (.doc or .docx) or other proprietary formats. We make an exception for PDF files, even though that is a format created by Adobe Systems, because there are multiple free resources available world wide for reading those documents online.

Stoplist Sources

Stoplists can be found in many places, and it can be an important part of the historical record to know where a stoplist originated. That becomes more important when a stoplist changes after a contract has been signed. There are many instances where it is important to the historical record to document it with multiple versions of a stoplist: the original plan as seen in the contract and the final version taken from the console.

How to Send Stoplists

There are two primary ways to send us a stoplist:

  • Upload a stoplist file using our online form. There is a link to this form on the details page of every instrument in the Database. If you happen to know an OrganID number, you can go directly to that page using this form.
  • Type a stoplist directly into our online form. As in the case of uploads, you can go directly to that page using this form if you know an OrganID number.

You may also send us a stoplist via e-mail to stoplists@pipeorgandatabase.org.

Publication and Privacy

When you send us a stoplist you give us the right to publish it on the OHS Pipe Organ Database web site. We will not publish it further, particularly in any of our print media, without seeking additional permission from you to do so. However, as described above, the content of the stoplist is actually in the public domain. It is our policy that no information on the OHS Pipe Organ Database web site may be used by others in any commercial way.

When we publish your stoplist on the Database web site, we will acknowledge your contribution by name, but we will not share your contact information beyond OHS. If we receive inquires about you or your contribution, we will send you that individual's email address and allow you to initiate contact, should you decide to do so.